Waikiki Community Center GENERAL RENTAL INFORMATION

General Policy:  The User acknowledges that the User is reserving Waikiki Community Center (WCC) facilities for use on the dates and times specified on Facilities Use Agreement and for the specified usage.  The WCC will not rent the facilities to any other users after such scheduled date(s) and time(s) is confirmed.  The User agrees to pay the stated fee for each scheduled date and time on the Agreement form, whether or not the User conducts the function on the premises on all scheduled dates and times.  A change in usage, dates or times must be made upon thirty (30) days prior written notice to WCC.

The User will observe applicable laws, ordinances, and regulations of the State of Hawaii and City and County of Honolulu, and WCC’s policies and procedures.  The User will inform and be responsible for the compliance by all participants, guests and visitors with such laws, regulations, ordinances and policies.  .  WCC reserves the right to immediately terminate use of WCC facilities if the User, participants, guests or visitors violate any State, City and County and WCC regulations.

The User will pay, indemnify and hold Waikiki Community Center harmless from all claims and demands for loss or damages arising from personal injury, death or property damage resulting from or connected with the User’s use of the facilities and the premises, and the activities conducted on the facilities or the violation of any applicable laws, ordinances, regulation or policies.  The User will reimburse WCC for all costs and expenses, including reasonable attorney’s fees incurred in connection with the defense of any such claims.

The User will clean the facilities used and leave the premises in the condition found.  The User understands that the Waikiki Community Center’s Resident Manager will make the final decisions relating to set-up, cleaning, and use of equipment and return of security deposit.  The User shall be responsible for and pay for the full cost of any repair or replacement of equipment and/or facilities found missing or damaged immediately after the User’s event.  WCC shall not be responsible for any property or equipment left after the termination date of this Agreement.

Reservations:  The community classrooms and auditorium are available for use by community groups, non-profit organizations, and individuals whenever these activities do not interfere with the activities and programs of the WCC.  Reservations for use must be made prior to any activity and are based on availability and on a first come, first full-payment basis.  An application in the form of a Use Agreement must be completed by the individual or representative of the group before using the facility.  Waikiki Community Center reserves the right to cancel the reservation at any time and for any reason without incurring any liability whatsoever in exercising the right of cancellation.

Priority:  Usage is generally based on availability.  Priority is observed should requests for use come in the same time.  The order listed is:

1. Programs and activities of the Waikiki Community Center.
2. Programs and activities of tenant agencies in the Waikiki Community Center facility.
3. Programs and activities of Waikiki based community groups.
4. Non-profit community service agencies and groups.
5. Individuals for non-profit activities.
6. Businesses

Hours of Use:  The facilities are available for use from 8:00 a.m. through 9:30 p.m.  The program or event must end at 9:30 p.m.   Users are allowed to set-up one-half hour before and clean-up one-half hour after the scheduled start and end times of the event.  Gates are closed at 10:00 p.m. 

Hours of Use, continued:  The facility is closed on most State and Federal holidays.  Exceptions may be made with the approval of the Executive Director or his/her designee.

Parking:  Parking on Waikiki Community Center property is available on a first come, first serve basis in designated parking stalls.  There are 30 parking stalls in the Ohua parking lot; 23 stalls in the Paoakalani lot; and 2 designated handicap stalls in each lot.  The user is responsible for securing alternate parking sites when needed.  For any questions about parking, see someone in the Administration Office. 

Waikiki Community Center is not responsible for any damage or theft of vehicles of the users’ or their guests while parked on WCC property.  Unauthorized vehicles remaining on WCC property after 10:00 p.m. will be towed.

Rental Fees and Payment:  All users are charged a rental fee for use to help maintain the facilities, to cover the cost of utilities and other expenses associated with such usage.  The current Hawaii State sales tax rate will be applied to the rental fee.  Rates below includes the Hawaii State Tax.

Full payment for the single event or first month’s multi-usage is due two weeks prior to the event date or the initial class date.  It includes the security deposit and the rental fee for the facility and equipment.  Monthly users will be billed two weeks in advance of each subsequent month. 

1. Auditorium -                            $104.72 per hour or fraction thereof.

1. Chapel -                                  $  52.36 per hour or fraction thereof.
2. Community Classroom           $  36.65 per hour or fraction thereof.

Security  Deposit:   A security deposit is required for use of WCC facilities. The security deposit will be refunded providing premises are returned to the original condition and there is no damage to the facility and equipment after use.

1. Auditorium -                            $500.00
2. Chapel -                                  $200.00
3. Community classroom -         $100.00

Chairs & Tables Rental Fee:   The side chairs (100) in the auditorium are provided as part of the auditorium rental fee.  Additional chairs (100 – folding, metal) are available at 50 cents each.  Thirty (30) luau tables (2’ x 8’) are available to use at $5.00 each.

Trash Removal Fee: If you do not remove your trash and opt to use the Center’s dumpster, the following charges will be withheld from your security deposit. 

1. Auditorium -                            $50.00
2. Chapel -                                  $25.00
3. Community Classroom -        $5.00

Cancellation Fee:  A fee of $50.00 is charged when the event is cancelled with less than 30 days notice prior to the event.

Decorations:  The user agrees to use the wooden strips around the walls to put up decorations.  Tape is not allowed on the cement walls. Use of helium-filled balloons with strings or ribbon is PROHIBITED in rooms with ceiling fans.

Smoking:  The WCC complex is a smoke-free environment.  Smoke and smoking is PROHIBITED through-out Waikiki Community Center buildings and grounds.

Alcoholic Beverages:  Alcoholic beverages are PROHIBITED on Waikiki Community Center property.

GENERAL AGREEMENTS FOR THE USE OF SPACE

The User agrees to:

·         Assume full cost of all damages incurred, whether accidental or otherwise.

·         Exercise reasonable care for the property and equipment and to exercise safety and fire prevention techniques.

·         Release the Waikiki Community Center from any damages incurred during the use of these facilities and shall indemnify and hold the Waikiki Community Center harmless.

·         Return all furniture and equipment to the location in which they were found.  Tables and chairs may not be removed from the Waikiki Community Center’s premises by any group or individual.  Instructions for clean-up will come from the Caretaker/Manager.

·         Take responsibility for clean-up and shall provide their own paper towels, trash bags, etc.

·         Have all trash removed by either removing it from the premise or utilizing the Waikiki Community Center’s dumpster.

·         Provide adult chaperones or advisors for youth groups using the facility.  There should be one adult chaperone for each 20 non-adults (under 18 years old).

·         Use the wooden strips around the walls to put up decoration.  Tapes are not allowed on the cement walls

·         Have the Waikiki Community Center’s Directors or representative inspect the premises or any of the activities conducted thereon, at anytime, and reserves the authority to cancel the event if not properly chaperoned, or if unduly boisterous, or out of control, or if there is failure to comply with any other of these agreements.

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I have read the Facilities Use Agreement in its entirety and will comply with the policies and procedures described in the Agreement.

________________________________________                         ____________________________

                        User’s Signature                                                                             Date

I will remove all trash after the activity.

________________________________________                         ____________________________

                        User’s Signature                                                                             Date

The user agrees to authorize the Waikiki Community Center to withhold from the security deposit the trash removal fee to pay for trash receptacle use.

________________________________________                         ____________________________

                        User’s Signature                                                                             Date

FACILITIES USE AGREEMENT

Name of User________________________________________________Email__________________

Person Responsible for PAYMENT________________________________Title___________________

Address________________________________City_________________State_____Zip Code______

Phone (B)_______________(H)________________Fax________________Cell__________________

Person Responsible for EVENT__________________________________Email__________________

Address______________________________City_______________State_____Zip Code___________

Phone (B)_______________(H)________________Fax________________Cell__________________

Description of Event__________________________________________________________________

Scheduled Date(s) of Event________________________________From:______am/pm To:______am/pm

Room(s) Requested:  Auditoriumq   Chapel-50 maxq    Outdoor Spaceq   Classroom-40 maxq

Room Numbers:  ____________  ____________  ____________  ____________  ____________ 

Estimated attendance for each room requested: ________  ________  _______  ________  ________

Fees Charged?    Yes q    No q    If yes, explain purpose of fees ____________________________

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Waikiki Community Center agrees to rent the facilities indicated above on the dates specified to the user named above (the “User”), on the condition that the User shall abide by the policies and procedures outlined in this Facilities Use Agreement and attached General Rental Information.  The Agreement is not binding unless it is approved and signed by an authorized employee of the Waikiki Community Center.  (Updated 5/9/2011)  Return to top